Category Archives: MCA Notices

February Draft Meeting Minutes

MEDFORD COMMONS BOARD OF DIRECTORS DRAFT MEETING MINUTES February 12, 2018

– 7:00 p.m. / Bob Meyer Building

____________________________________________________________________________________

Directors in Attendance: Robert Abplanalp, Charlie Conley, Jim Dequinto , Barbara Johnson, Dave Wiseman

Directors Absent: Mike Blakely, MaryJane Abplanalp, Ken Yankowski

Approved January 9, 2018 Minutes

Reviewed oral proposal from residents of 4 Farmington Court regarding conversion from oil to gas. Board indicated that a formal request needed to be made including evidence of permits from the town and indemnification of repairs that might be needed to commons property. In addition the Board informed the residents that adjacent property owners would need to be notified.

Approved the Treasurer’s report for January 2018. Dues are current for all but 4 properties and that a notice would be sent regarding past due fines. Board member Conley agreed to pursue with Public Service one of the nine bills which is higher than normal.

Architecture Committee agreed to submit dates for the annual home inspection and the next meeting as well as providing the names of non board members who would be part of the inspection teams.

Environment Committee submitted bids for grounds maintenance work that needs to be done in 2018 including the removal of gumballs, lake bush pruning, maintenance around transformers. Steele’s proposal of about $4,200 was almost 50 percent less than ProLawn Board. Board discussed proposals and subsequently approved Adam Steele’s proposal.

It was noted that while fees have been paid, our vendor had not yet filed the permits with the state regarding lakes treatment

Board approved removal of tree with partially uprooted roots behind 2&3 Longhill.

Board member Johnson agreed to pursue with resident at 10 Foxborough regarding a request to plant a tree near a location where a large gumball was removed. Resident is paying for the tree

Meeting Adjourned at 8:45 p.m.

Next Meeting March 12, 2018

February Board Meeting Agenda

MEDFORD COMMONS ASSOCIATION INC.
BOARD OF DIRECTORS MEETING
FEBRUARY 12, 2018
MEYERS BUILDING
7 P.M.
(DRAFT)

1. Approval of January 9, 2018 Minutes

2. Tentative Item re: 4 Farmington Court conversion from oil to gas

3. Treasurer’s Report

4. Architecture Committee including 6 Waterbury update

5. 2018 Budget for Adam Steele and non-mowing work to be done in 2018

6. Other Environmental Committee Items

7. Lakes Committee (Permit requests filed?)

8. Maintenance – Lighting

9. Potential Longhill Court tree issue

10. Request from C.Ciervo to plant a tree

11. Other

August Board Meeting Agenda

MEDFORD COMMONS ASSOCIATION, INC
BOARD MEETING
AUGUST 14, 2017
7 P.M. MEYERS BUILDING
AGENDA
(Draft)

A. Approval of June 12,2017 Minutes
B. Treasurer’s Report
C. Admin update
1. Jones property
2. Foster property
D. Lakes- Treatment necessary?
E. Environment
1. Timing of additional cleanup
2. Tree pruning and cutting
3. Fishing-issues
4. Vote on turtle crossing signs
5. Mowing status v 2016 budget
F. Architecture
1. Home inspection follow up
2. Variance issues- (covenant enforcement)
3. Non board member
4. Commons sign
G. Directors’ Nominating Committee
H. Annual Meeting Date
I. 2018 Budget including need for dues increase
1. Necessary new initiatives (fountains, lake issues, grounds issues (grass)
2. Tree risks
3. Other
Next Meeting
September 11, 2017

June Board Meeting Agenda

MEDFORD COMMONS ASSOCIATION, INC
BOARD MEETING
JUNE 12, 2017
7 PM MEYERS BUILDING

A. Approval of May 8, 2017 Minutes
1. Expenses to date
2. Dues Update (Lien re Woodmont Property?)
B. Architecture
1. Follow up on home inspection items
2. Board ratification of comm.approvals:
a) Donna Esherman, 3 Farmingon, Replace awning windows with double hung of the same size and color
b) Paul Watson 1 Farmington Replace existing windows with six over six double-hung white vinyl windows.
c) Olivia Di Rico 1 Longhill Add a step from sunroom to outside. Existing step does not line up with new sliders
3. 1 Farmington response (letter mailed to each board member)
4. Other
C. Environment
1. Bridge Inspection
2. Preliminary 2018 budget proposals outside of recurring costs
3. Other (Tree items for 2018)
4. Resident proposal for turtle sign (action required)
D. Lakes-Fountain installation progress
E. Maintenance

MCA Board May 9 Meeting Agenda

MEDFORD COMMONS ASSOCIATION, INC
BOARD MEETING
MAY 9, 2017
7 P.M. MEYERS BUILDING

AGENDA

A. Lawyer Interview
B. Approval of April 10, 2017 Minutes
C. Approval of Treasurer’s Report
D. Environmental Committee
1. Seeding Issues
2. Weed Control Update
3. Other
E. Architecture
1. Home Inspection Update
2. Subsequent Action re 1 Farmington
3. Approval of New Procedures for Resident Change Requests
4. Sign Work at Himmelein
5. Member for Committee
F. Lakes
1. Pond 3 (Fountain Progress and Treatment)
G. Maintenance

April 10 MCA Board Meeting Agenda

MEDFORD COMMONS ASSOCIATION, INC
BOARD MEETING
April 10, 2017
7 P.M. MEYERS BUILDING
AGENDA
(DRAFT)

  1. Approval of February 13, 2017 Minutes
  2. Treasurer’s Report
  3. Architecture
    • Home Inspections
    • Draft of Sign Landscaping
    • Other
  4. Legal Matters
    • Jones Property (letter distributed to Board)
    • Redraft of Covenants
    • Other (Materials distributed to Board)
  5. Environment
    • Tree Issues
    • Wiring for Fountains
    • Brush et. Al
    • Other
  6. Lakes
    • Bubbler maintenance
    • Fountains for Lake 3
  7. Maintenance
  8. Insurance

NEXT MEETING
MAY 8, 2017

Spring Clean Up April 8th

Spring Clean Up date is Saturday, April 8 (Rain date April 15) 9:00 a.m. at the Bridge on Lake #1. We hope all residents consider coming out to share in the work and fun. This is an opportunity to get outside with your neighbors and join in a common effort to improve our neighborhood. There are branches and sticks to be picked up, to say nothing of the gum balls. Bring your garden gloves and rakes. Teams will be set up for designated areas to work. Donuts, coffee, as well as, lunch and beverages will be available at the bridge. Please complete the bottom portion of the attached flyer and send to 11 Long Hill Court: Attention Ray Bleiweiss or Jim Giquinto if you plan to participate – no later than March 24.

2017 Spring Cleanup

Thank You Nemo

It is with a very heavy heart that we report the passing today of a beloved member of Medford Commons. Nemo the cat could be spotted walking along Barnstable with his humans Frank and Nancy Coffman. He would often accompany Frank to come raise the flag on the circle at the back of the Commons, and wandering around that general vicinity, sharing his affection with everyone. He will be greatly missed. Thank you, Nemo, for sharing your loving self with everyone.