October 12 Meeting Agenda

12 October, 2015

• Approval of Sept 14 2015 Minutes
• Correspondence
-Letter re dispute resolution
-Letter re access to financial records
• Treasurer’s Report for September 2014
-Approval for automation of accounting records
• Lakes
– Prices for fountains 2016
– Winter storage
• Environmental
-Storm Damage Repair 2015
-Storm damage repair spring 2016
• Maintenance
• Annual Meeting Status
-Proxy Status
-Approval of Election Counters
• 2016 Budget
– Approval of Priorities
– Approval of Budget
• Administration
-Proposal to change monthly meeting site
-MVCC Sign Status

MVCC 7:30 P.M.

Illegal Use of U.S. Mailboxes

In the past, the Board has saved the Association money by using the U.S. Mailboxes for the annual phone book distribution, and for the newsletter “Commons Sense” which was meant to be a service to our fellow residents. Recently some residents of Medford Commons have been using the mailboxes for other purposes. In the interest of staying in compliance with U.S. Federal Law, the Board has ceased all use of non-mailed items placed into mailboxes and will instead be delivering items via U.S. Postal Mail, which comes out of the annual budget we all pay into with our annual dues. In the interest of saving as much money as possible, we will begin posting more information to this web site, and any information which is deemed private for the eyes of residents only, will be posted in the more secure areas of the web site.

This is an official notification that any continued misuse of the U.S. Mailboxes in the future will result in a complaint being filed with the U.S. Postal Service.

3.1.3 Use for Mail
Except under 3.2.11, Newspaper Receptacle, the receptacles described in 3.1.1 may be used only for matter bearing postage. Other than as permitted by 3.2.10, Delivery of Unstamped Newspapers, or 3.2.11, no part of a mail receptacle may be used to deliver any matter not bearing postage, including items or matter placed upon, supported by, attached to, hung from, or inserted into a mail receptacle. Any mailable matter not bearing postage and found as described above is subject to the same postage as would be paid if it were carried by mail.

Update: One resident has alleged that this article is biased and claims that the By-Laws permit placement of items in mailboxes despite that resident’s own admission in her letter that this activity is illegal. It is important to remind readers of this article that our By-Laws and Covenants are trumped by Medford Township laws, which are trumped by New Jersey State laws, which are trumped by Federal Laws. Therefore, application of Federal Law to override the By-Laws and Covenants of Medford Commons with respect to placement of items illegally in mailboxes, should be understood in much the same way Federal Law has been cited in the past by some residents to trump our By-Laws and Covenants with respect to the placement of certain federally permitted signage on their property.